We’re Hiring: Office Administrator

The Role

You’ll work closely with our Operations team to keep projects and processes running smoothly. Your role is about supporting the people who build — through exceptional organization, scheduling, and follow-through.

Key Responsibilities

  • Coordinate project scheduling, calendar updates, and follow-ups with trades and suppliers

  • Manage procurement and purchase orders, ensuring accuracy and tracking delivery timelines

  • Handle incoming calls with professionalism, clarity, and warmth — you’ll often be the first point of contact

  • Assist with subtrade coordination, document control, and RFQ tracking

  • Support project managers with daily administrative needs

  • Keep the office organized and help build efficient systems and workflows

What You Bring

  • Minimum 5 years of professional office administration experience (construction, design, or related industry preferred)

  • Excellent phone and communication skills — professional, clear, and confident

  • Strong organizational skills and a proactive, resourceful mindset

  • Experience with purchase orders, scheduling, and basic project coordination

  • Proficiency with QuickBooks, Microsoft Office/Google Suite, and fast typing skills

  • Must currently reside in Calgary. Applicants outside of Calgary will not be considered.

Details

  • Location: #100, 1604 10 Avenue S.W., Calgary

  • Hours: Monday to Friday, 9:00 AM – 5:00 PM

  • Start: As soon as possible

  • Compensation: Please include wage expectations with your application.

How to Apply

We will only be reviewing applications submitted by email.

Send your resume and cover letter to employment@rectangle.ca

Include salary expectation

Attn: Shane Rennie

Subject line: Office Administrator Application

  • If you’re detail-oriented, love keeping projects organized, and can make a phone call sound like a handshake — we want to hear from you.

Email us